Run your entire business from one system.
GatherCRM is the simple, modular business management system built for small professional services teams. Everything you need, nothing you don’t.
Built around how you work.
You’re paying for five different software subscriptions. Half the features you never use. None of them talk to each other. And every time you hire someone, the bill goes up.
Sound familiar? There’s a simpler way.
Increase sales with intuitive lead tracking
Track enquiries, follow-ups and conversions in one place - no spreadsheets, no guessing.
- Visual pipeline
- Custom deal stages
- Notes & history
- One click convert to contact
- Sales dashboard, leader board, target and progress tracker
Everything you need to know about every client
Keep all your client data, history and communication in one place.
- Custom fields + labels
- Full history + activity pipeline
- Contact details
- Centralised notes
- Signable E-Contracts
- Cross-record connections
On-board clients in seconds
Reduce friction and manual data entry with automated onboarding
- Auto-build onboarding forms from contact records
- One-tap send to contact, raise invoice, create project, or log time
- Contact completes form, record updates
- Custom-branded onboarding form with conditional logic fields
Manage every job from start to finish
No more switching between tools. Manage your work, tasks and client updates inside one system.
- Tasks and to-dos in one place
- Clear job stages
- Notes, files and updates
- Track progress at a glance
- Invite clients to view and collaborate on projects
Manage your team without another system
Keep your people, documents and day-to-day HR admin in one place.
- Staff records in one place
- Holiday and absence tracking
- Store contracts and documents
- Keep everything organised
- Recruitment / candidate tracker and job manager
- One click employment-contract sending
- Incident reporting and logging
- Expense claims / submissions
Get paid faster with one-click invoice generation
Invoice Hub gives you everything you need to create, send, and manage quotes and invoices, including Stripe integration for rapid card payment collection.
- Create custom-branded quotes and invoices in seconds
- Take card payments via Stripe
- One-click convert quote to invoice
- PDF & email ready
- Add custom line items for one-click invoice creation
- Flexible payment tracking
- Built-in reporting for financial clarity
- CSV export for HMRC submissions
Close deals faster and keep everything organised
No more emailing PDFs or chasing signatures. Send, sign and store everything in one place.
- Send contracts in seconds
- Template library for one-click contract creation
- Track sent, viewed and signed
- Store everything against the client
- Stop chasing paperwork
- Multi-signature compatible
Know your numbers at a glance
Instant insight into leads, jobs and performance - all in one place.
- What’s coming in
- What’s converting
- What’s stuck
- What needs attention
No more guessing. No more spreadsheets.
Custom modules to fit your exact needs
Need a function that Gather can't do? We can build you a bespoke module that fits your exact requirements.
- Bespoke and custom module creation
- Built from scratch to your exact requirements
- Allows you to expand Gather without needing additional software subscriptions
Everything you need. Nothing you don’t.
GatherCRM brings your contacts, projects, contracts, HR, and more into one clean system – built around the way your business actually works.
Switch on the modules you need. Switch off the ones you don’t. Rename everything to match your language. Add your own fields, pipelines, and stages. It bends to fit you, not the other way around.
Built around you
Your system fits how you work — not the other way round.
Manage everything
Leads, jobs, clients and admin - all in a single system.
No mess, no clutter
We only activate the modules you'll actually use.
See where things stand
Clear pipelines show what’s moving and what needs action.
Enquiry to completion
Clear pipelines and views give you full visibility at all times.
Manage your team
Keep staff, tasks and processes organised in one place.
Send contracts and get signed - without the back and forth
No more emailing PDFs or chasing signatures. Send, sign and store everything in one place.
- Send contracts in seconds
- Get notified when they’re signed
- Keep everything stored against the client
- No more lost paperwork
Pricing
Simple, transparent pricing – no fuss or nonsense
Solo
£47 /month
For solo operators
Includes:
1 User
Custom fields
1 x Pipeline, custom deal stages
Lead & client management
Simple task tracking
Clean, easy-to-use dashboard
Teams
£147 /month
For SMEs and growing business
Everything in Starter, plus:
1-10 Users
+ HR & Forms Module
Unlimited Pipelines
Custom reporting & insights
Custom branding & colours
Custom functions and modules
Growth
£299 /month
For established organisations
Everything in Starter, plus:
11 – 50 Users
+ HR & Forms Module
Unlimited Pipelines
Custom reporting & insights
Custom branding & colours
Custom functions and modules
Priority support & onboarding
One-off onboarding fee of £299 – we configure everything for you.
Your branding, your pipelines, your fields. Ready to go.
All prices EX. VAT.
Love it
or your money back
If within 60 days you don’t feel GatherCRM is right for your business, we’ll refund your first two months subscription.
No questions asked.
Set up around your business, not forced into a system
We don’t give you software and leave you to figure it out. We configure everything around how you workm so it actually fits from day one.
-
Tailored to your workflow.
Your system is built around how you operate — not a template you have to adapt to. - Ready in as little as 30 minutes. No long setups, no complicated onboarding. Get up and running fast.
- Real setup, real support. You’re not left to figure it out. We set it up with you and make sure it works.
FAQ
What makes GatherCRM different from HubSpot or Salesforce?
Most CRMs are built for everyone, which means they’re cluttered with features you’ll never use. GatherCRM is configured specifically for your business — you only see the modules and fields that are relevant to you. The result is a clean, simple system your team will actually use.
How does the setup process work?
Complete a short onboarding form telling us which modules you want activated and what data fields you need. We’ll then build your CRM to those exact requirements.
How long does setup take?
Your CRM will typically be live within 48 hours of your discovery call
What's included in the setup fee?
Everything you need to get started — module configuration, custom fields, and one round of amendments once you’ve had a chance to review your setup.
What counts as a bespoke customisation?
Standard customisations like adding fields or hiding modules are included in your setup. Bespoke work — such as custom integrations, unique workflows, or features not currently in the platform — are quoted and charged at £200 per hour.
Is my data secure?
Yes. GatherCRM is built to security best practices and is fully GDPR compliant. Your data is yours — we never share it or use it for any other purpose.
Can I change my modules or fields after setup?
Absolutely. Lust let us know if you want to add or remove any modules.
Is there a contract?
No long term contracts. You pay monthly and can cancel anytime with 30 days notice.
What kind of businesses is GatherCRM designed for?
GatherCRM works for any small or medium sized business that needs a clean, simple way to manage clients, leads and operations. It’s particularly well suited to professional services businesses — consultants, recruiters, financial advisors, therapists, and agencies — where client relationships are central to everything.
What our users say
We were using a CRM, spreadsheets, and a separate project tool – it was a mess. GatherCRM has pulled everything together into one system and it just makes sense. It’s simple, clear, and built around how we actually work.
— James R, Director
What stood out straight away was how flexible it is. We didn’t have to adapt to the system – it was set up around our workflow. We now track leads, jobs and clients all in one place without any friction.
— Sarah M, Operations Manager
We used to jump between emails, spreadsheets and a CRM just to keep track of things. Now everything is in one place, and the team actually uses it daily. It’s saved us a lot of time already.
— Tom L, Business Owner
Most systems we looked at were either too complex or didn’t quite fit. This is different; it’s straightforward, does exactly what we need, and we were up and running almost immediately.
— Claire D, Managing Director
Stop juggling tools. Start running your business properly.
Most businesses are juggling a CRM, spreadsheets, and project tools just to stay organised. It works… until it doesn’t.
GatherCRM replaces all of that with one system, tailored to your exact workflow — so everything runs in one place, the way you need it to.
Less switching. Less chasing. More control.
Ready to simplify?
Stop paying for software you don’t use. Stop juggling systems that don’t talk to each other.
GatherCRM gets you set up and running in one day.